Job Title: Executive Assistant
Manager Title: Executive Director
FLSA Classification: Exempt
Location: Washington, DC
The Qatar America Institute for Culture (QAIC) is an independent 501(c)(3) non-profit organization that creates, curates, and executes programs and research that amplify the prominence of all forms of art and culture from the United States, Qatar, and the larger Arab and Islamic worlds.
Reporting directly to the Executive Director, the Executive Assistant serves as the primary point of contact for the Executive Director and also serves as a liaison with the Board of Directors. The Executive Assistant must be detailed-oriented, creative, and enjoy working within an environment that is mission-driven, results-driven, and community-oriented. The Executive Assistant is primarily responsible to support verbal and written communication, administrative and operational tasks, and organizational needs with the strong ability to exercise good judgment in a variety of situations. The Executive Assistant must be able to handle a wide variety of activities and confidential matters with discretion.
Qualifications and Responsibilities: The requirements listed below are representative of the knowledge, skills, and/or abilities required to successfully perform the job as well as the education and experience requirements.
- Provide comprehensive support services, internal and external communications, and highly responsive and accurate administrative functions to the Executive Director.
- Manage operational functions and resources for the staff or board.
- Administer scheduling and calendar management including but not limited to prioritizing inquiries and requests, troubleshooting conflicts with little guidance, and making judgments and recommendations to ensure smooth day-to-day engagements.
- Manage expenses, correspondence, presentations, reports, and memos.
- Conduct research and analysis on issues of interest to the Executive Director.
- Work in a confidential and complex nature that requires considerable discretion, independent judgment, flexibility, decision-making, and attention to detail.
- • Attend QAIC events when required.
The Executive Assistant is thoroughly committed to Qatar America Institute for Culture’s mission. Specific requirements include:
- At least 1–3 years of communications experience, preferably in art & culture nonprofits.
- Excellent research and verbal and written communication skills (Arabic is a plus).
- Excellent knowledge of all Microsoft Office applications, Google Suite, and social media platforms.
- Ability to handle multiple tasks under time-sensitive deadlines.
- Ability to work with minimum supervision and handle confidential matters with discretion.
- Excellent organizational skills, commitment to accuracy, and attention to detail.
- Ability to work independently and effectively in collaboration with diverse groups of people.
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential job responsibilities. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job responsibilities.
Must be able to manually lift 25-pound boxes to a height of 3-4 feet.
Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential job responsibilities.
The office environment at 1319 18th St. NW and ability to access and perform work remotely (when required) through Office Suite and Applications.
Travel: not applicable (subject to change)
This job description does not imply that the stated requirements are the only expectations for the job. Incumbents are expected to perform any other duties that may be assigned. QAIC has the right to revise this job description at any time. QAICis an “at-will” employer and as such, neither this job description nor your signature constitutes any form of a contractual agreement between you and QAIC.
QAIC is an equal opportunity employer and is committed to providing a work environment that is free from all forms of discrimination in the terms, conditions, or privileges of employment on the basis of race, color, religion, national origin, citizenship status, sex (including pregnancy, childbirth, a woman’s right to breastfeed, and medical conditions related to pregnancy or childbirth), sexual orientation, gender identity (including transgender and transitioning status), disability (physical or mental), age (18 and older), genetic information, marital status (including a domestic partnership), veteran or military status, matriculation, family responsibilities, personal appearance (subject to business standards), political affiliation, tobacco use, credit information, a victim of or the family member of a victim of domestic violence, a sexual offense, stalking, or engagement in a related, protected activity, or any other characteristic protected by federal, state, or local law.